Valet Manager Software for Automotive Businesses

What is VALET MANAGER?

Valet Manager is a one-of-a-kind solution for Valet Companies and Dealerships. This new, cloud-based software offers companies an improved way of managing every aspect of their valet business with an integrated platform.

Valet Manager is designed as the single point of contact for everyone, taking the hassle out of recording jobs, matching invoices and completing paperwork. This all-in-one platform offers a completely digital alternative to traditional valet practices, as well as providing powerful reporting and management tools.

Using a simplified and intuitive dashboard, business owners and managers can analyse incoming and outgoing staff, jobs and parts in one glance. Salespersons can see progress and set priorities in real time, and valeters can view their allocated jobs, claim payments and transfer stock. Thanks to the cloud-based interface, all of this can be done on any device with an internet connection.

Valet Manager is the ultimate answer for the modern valet business, saving money, time and effort and allowing companies of all sizes to offer a competitive, streamlined service.

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Key Features

Learn about the useful features of Valet Manager here. The software is built to be customisable depending on your specific business needs.

Valet Additions

If a Valeter requests an additional task in order to complete a vehicle prep, they can easily add it to the order and the sales staff dashboard shows that the extra task is awaiting authorisation.

Completed Orders

Completed orders are automatically included in real-time reports ready for invoicing to the client, along with balancing payments for the Valeter ensuring proper cash flow for an authorised order.

Search Function

Search function allows sales staff and valeters to search by vehicle registration or VIN in order to check all orders raised against a vehicle. This shows the completed orders by date showing the valeting history of the vehicle.

Valeter Payment

Valeters can easily self-invoice you for their payments or bonuses for their completed authorised work orders. Valet Manager shows them the total monetary value due, and with just a click of a button sends a payment request to your accounts department.

Duplicate Order Check

Valet Manger has a built-in checking system to eliminate duplicate orders – extremely hand for managing accounts and ensuring correct financial records.

Colour-Coded & Easy to Use

When staff in a sales department log into their dashboard, they will clearly see any car valeting jobs to be done as the system uses traffic lights to show the status of all jobs.

Adding a new car valeting job to the system couldn’t be easier. By completing the order form the order will automatically appear on that both the department’s job list and the valet bay’s job list. All jobs are listed in time order showing all the details needed even down to vehicle location, key number and stock record.

Valet Manager is easy to use as the system uses your own valeting codes or descriptions with space for all the information your valeters need. These details include registration number, make and model, time required, and other information to help the valeter complete the order on time.

Complete Visibility

Editing a job already in the system is foolproof. The dealer can add multiple tasks to any order. For example if the vehicle needs a full valet and a paint protection application these can both be added in one place on one order and therefore easily costed against a department and against a unit. The dealer can add as many tasks as required to complete the work required.

Authorisation control is improved because you choose who may or may not edit orders, so cost disputes with the dealership are a thing of the past.

With Valet Manager you can create weekly or monthly reports showing the number of car valeting jobs that were done, who ordered them, who completed them and how much they cost.

As Valet Manager is paperless there is no risk of lost or incomplete paperwork.

Work Management for Staff

The valeter logs in to his dashboard and can see the list of car valeting jobs to be done. He simply selects the next job in the queue and assigns it to himself. The traffic light for the order will turn amber so that anyone else using the system can see that the job has been started, as well as what time it was started and who by.

When the valeter has finished the job, at the click of a button the traffic light for the order turns green. The sales department now can confidently contact the customer to collect the vehicle.

With Valet Manager, a valeter can keep track of all the jobs he has done, whether for the day, for the week or for the month. He can also send his invoices to your accounts department for the work he has completed.

As the process is paperless there is no more confusion from hard to read handwriting.

+ Add On Features

Vehicle KEY tracker

Chain of custody system for vehicle keys

Valeting Quality Assessment

Quality check sheets for manager roles

Working Area Analysis

Site Staff Health & Safety and Risk Assessments check forms

Company Fleet

Weekly usage reporting for company fleet vehicles.

Valet Bay Stock

Integrated stock management and ordering tools

Workload Limits

Overload charge facility

We offer a bespoke setup service based on your business needs. These features may be subject to additional costs.

Multiple User Roles & Access Levels

Set custom permissions for different kinds of staff and make reports and figures available or hidden to departments.

Have everything just the way you like it!

Administrator

• Total System Set Up Control

• Build and View Custom Financial Reports

• Quality Control Spot Checking

• Compare Depot and Location Performance

• View System As Any Staff Member

Sales

• Manage Teams and Departments

• Allocate Jobs to Staff and Locations

• Track Job Progress

• Maintain Finances and Expenditure

• Create, Update and Review Customer Details

Valet

• View, Manage and Complete Tasks

• Order Parts and Consumables

• Automatically Invoice for Work Hours

• View Customer and Sales Notes

• Suitable for Employees and Contractors

Upgrade To VALET MANAGER Today

Supercharge your valet service for customer and employees alike!

Get in touch to discuss how the VALET MANAGER software can help you run a faster, more efficient business.

If our standard solution doesn’t meet your needs, see our custom solutions.

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